PRIVACY POLICY

Templar Pilgrimage Trust (OTJ) Privacy Notice

Our contact details:

Name: Templar Pilgrimage Trust (OTJ) referred to as ‘TPT’

Address: 28 Clifford Road, South Norwood, London SE25 5JT

Website: www.templarpilgrimagetrust.org.uk

TPT is a small charity. We only process information necessary (i) to establish or maintain support for the charity and (ii) to provide or administer activities for people who are members or beneficiaries of the organisation or who have regular contact with it. As such, we are not required to pay a data protection fee.

We aim to follow the principles of the General Data Protection Regulations and best practice for information management.

What type of information we have:
We currently collect and process the following information:

Names and contact details
Financial details

We only process information:

necessary to establish or maintain membership or support
necessary to provide or administer activities for people who are members
or beneficiaries of the organisation or have regular contact with it;
about individuals whose data we need to process for these exempt purposes
How we get the information and why we have it
The personal information we process is provided to us directly for one of the following reasons:
To maintain a register of Trustees
To keep people informed about TPT and its activities
To consider making and (if approved) to pay grants to beneficiaries
To process donations to TPT

We do not receive personal information indirectly.

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:

(a) We have consent, which can be removed at any time by contacting us via the TPT website
(b) We have a legal obligation.
(c) We have a legitimate interest.

What we do with the information we have We use the information given to:

comply with Charity Commission requirements
maintain TPT’s marketing profile
make grants to pilgrims
maintain TPT’s finances

We do not share this information with third parties for marketing purposes.

How we store your information
Your information is securely stored in password protected files.
We keep applicants’ names and contact details for three years. We keep the names of people who have asked us to keep them informed about TPT until they ask us to stop doing so. We keep donors’ details, including financial information, for three years or (in cases of regular giving) until the donation stops, whichever is the later.

Your data protection rights
Under data protection law, you have rights including:

The right to withdraw consent at any time
The right to ask us to erase your personal information in certain
circumstances and
The right to ask us to restrict the processing of your information in certain
circumstances.
Please contact us via the TPT website if you wish to make a request.